Scanning • OCR • archives
Construction document scanning and digitisation
We convert paper documents, binders, maps and large-format drawings into structured digital files. We preserve visible signatures, stamps and handwritten notes, and name files according to an agreed convention.
A digital archive where the right document can be found
Digitisation is more than scanning pages. Large archives require secure collection, preservation of document order, appropriate resolution, file quality control and a logical folder structure. We agree the scope before work begins so the result matches how the documentation will later be searched, reviewed and stored.
We scan A4 and A3 records, bound materials and complete binders, as well as maps, plans and large-format drawings. Depending on the project, we deliver PDFs, multi-page PDFs or image files in the agreed format.
Which materials can be digitised?
Construction records
Designs, protocols, declarations, material approvals, manuals, handover records and correspondence.
Large-format drawings
Maps, site plans, diagrams, installation documentation and drawings from A2 to A0+.
Company archives
Long-term collections held by institutions, contractors, infrastructure operators and building managers.
What can the service include?
- collection of documentation from an office, site or archive
- preparation of materials while preserving their original order
- scanning of A4 and A3 documents and large-format materials
- combining pages into multi-page PDF files
- OCR text recognition for legible printed documents
- file naming by numbers, volumes, dates or other agreed data
- folder structures reflecting disciplines, departments or physical files
- preparation of a file index when included in the agreed scope
OCR makes text easier to search, but accuracy depends on the original quality, typeface, stamps and handwritten notes. Elements requiring manual interpretation are agreed separately.
How do we handle an archive?
Inventory
We determine the number of boxes, binders or drawings and the required digital structure.
Order protection
We label batches and prepare the records for scanning without losing their sequence.
Scan and quality control
We create the files and check opening, readability and compliance with the naming scheme.
Handover
We deliver the files on an agreed medium or channel and return the paper materials.
Frequently asked questions
Must documents be removed from binders before collection?
No. We can collect complete binders, folders or archive boxes and include document preparation in the project scope.
Do you scan drawings larger than A3?
Yes. We digitise maps, plans and large-format technical drawings, including originals with handwritten corrections or stamps.
How are files named?
The convention is agreed before work begins. A filename can include a document number, discipline, date, volume, building or other client-specified data.
Can confidential documentation be processed?
Yes. Collection, access, transfer and return procedures are adapted to the project requirements and applicable confidentiality arrangements.